How to Receive Less E-mail
The staggering amount of e-mail we receive is causing some companies to declare "No E-mail Days." Here are a few things you can do to reduce the amount of e-mail you receive:
• Send less e-mail. E-mail begets e-mail; the more e-mail you send, the more e-mail you will get.
• Pick up the phone. Complicated, sensitive, or personal issues will take less time when handled by person-to-person dialogue rather than e-mail.
• Copy only necessary people. When you copy even one extraneous person, you’ve increased the chance they’ll respond to you. By being "copy frugal" you will reduce the amount of e-mail you receive in return.
• Pare down your group lists. Similar to the tip above, many people forget to update their group lists and end up sending e-mails to people no longer appropriate. More e-mail for them, more e-mail for you.
• Avoid using e-mail as a chat room or a group discussion forum. It is much better to have a meeting or conference call or to set up an actual chat room when multiple opinions and responses are desired.
Marsha Egan President EganEmailSolutions.com Reading, Penn.