It's Showtime -- Trade-Show Time, That Is

You've paid a pretty penny for your booth and laid out the new season's line, but where are the buyers? Here's how to attract them

By Karen E. Klein

Q: I am attending a trade show in New York City with my new line of upscale baby clothing. It's my first trade show and most of my money has gone into getting into the show and lining up contract knitters. I have my booth, but I need some promotion. Now what? -- E.J., Chicago


You're right to sense that you must promote yourself at the show in order to get good results. Many first-timers think that if they simply set up shop they will do oodles of business with the sea of humanity passing by their booth at a trade show. Not true, says Susan Friedmann,, author of the newly released Meeting & Event Planning for Dummies and the woman behind "First, determine what you are looking to get out of this show," Friedmann advises. "Set a realistic, quantifiable goal in terms of number of orders you want to write, or number of qualified leads collected, so you can measure how you did."


  If you've still got some time before the show, you can use various promotional vehicles to get word out about your booth, but advance planning is key. You should call or send personal notes to existing customers whom you know will be attending the show and invite them to stop by. You might treat them to a meal or drinks, or ask them to come to your booth at a specific time, when you can speak with them at length. Always give people an incentive to visit your booth, Friedmann says. Trade shows are hectic, there's lot of competition, and you have to make your booth a magnet that draws in your target audience.

Request the show's mailing list from the organizer, but don't make the mistake of sending out promotional materials to the entire list, which might to thousands of names! "Know your target audience and identify it off the list," says Friedman. "You might wind up sending something to just 10% or 5% of the total attendees and exhibitors. That's fine. In fact, it's much better to send to 100 people who are truly potential customers than to spend the time and money sending junk mail to 10,000 who aren't your customers and will just be annoyed with you."

If you have the time, Friedmann highly recommends postcards. She refers her clients to cheap, fast sites like and If you don't have the time to order and mail personalized postcards, just go to a drugstore and buy cute, generic postcards, she says, or use faxes and old-fashioned phone calls to spread the word a few days ahead of the show.


  Again, if you have time, find out which trade journals will be covering the event and see if you can interest them in doing a story on your new company. Find a good angle -- perhaps about your own history, or involving a unique aspect of your product line -- that you can pitch to the editors. The trade publications typically put out special editions that are circulated at the larger shows, and if you can get a feature story about yourself in one of those, that would be a marvelous boost for your booth's profile. You might even be able to get a trade journal to send a reporter over to your booth to do a feature on your company. The story will run after the show is over, but it will still be a good way to reach your target audience.

Reaching the right people, your potential customers, and giving them a reason to check out your wares is the key, stresses Friedmann, who suggests asking yourself these questions: What makes you different from all the rival baby-clothing manufacturers? Do you know and understand what that difference is? "If you do," she adds, "your products will be much easier to sell. Be creative, think outside of the box, intrigue your customers, and educate them. You want people to see your promotional materials and think, 'Wow! I've got to see that!'"

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Karen E. Klein is a Los Angeles-based writer who specializes in covering covered entrepreneurship and small-business issues.

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