Procurement

Global Procurement

The mission of the Global Procurement department is to provide a sustainable, competitive advantage to Bloomberg by establishing a best-in-class Global Procurement team that maximizes the value that service providers bring to our business units.

The Global Procurement department is dedicated to achieving excellence in providing procurement services to the enterprise and attaining recognition as knowledgeable and innovative professionals. We envision our role as members of an organization in which teamwork, respect and transparency are valued, and employees take pride in everything they do. We strive to provide quality “customer-oriented” procure to pay services; collaborating across the procure to pay process to establish a culture of partnership. Quality is defined as the continuous improvement of procurement services by understanding and meeting the needs and expectations of our internal Bloomberg customers.

Supplier Onboarding

Thank you for your interest in doing business with Bloomberg. All vendors must be fully onboarded before providing any data, products, or services to Bloomberg to avoid payment delays and meet compliance requirements.

To ensure you are onboarded successfully, please:

Request that your Bloomberg business contact initiates the onboarding process by engaging with Bloomberg’s Supplier Lifecycle Management team.
Be aware that as a vendor, you may be required to sign a Non-Disclosure Agreement, Master Services Agreement, and/or Scope of Work before payment setup can be completed.
Respond to requests from Bloomberg’s Supplier Lifecycle Management team with information required for your payment setup, which may include W8/W9 forms and a payment authorization form.

Vendor updates: If you are an existing vendor and need to update your record, please reach out to your Bloomberg business contact who will initiate an internal request to complete your update.

Supplier Obligations

Bloomberg is committed to sourcing goods and services from suppliers who operate in a responsible and sustainable manner. All suppliers are obligated to comply with

Bloomberg’s Supplier Code of Conduct, as well as our other codes of practice, policies, and standard procedures, including, but not limited to our Invoicing and E–Commerce Policy, the Supplier Travel and Expense Policy and No Gift Policy.

Suppliers must comply with privacy and information security laws and regulatory requirements when personal information is collected, stored, processed, transmitted, and shared, and all Bloomberg suppliers must adhere to our Data Privacy and Security Requirements and applicable cross-border transfer mechanisms for restricted transfers, including the relevant Module of the Standard Contractual Clauses as recognized by applicable data protection and privacy laws. Suppliers may be subject to additional data protection and security reviews. Where applicable, additional or revised cross-border transfer mechanisms may be made available from time to time and linked to on this page.

Invoicing Requirements and Payment

If you are not participating in a Bloomberg-approved electronic invoicing initiative, email your Invoice to the appropriate regional email address below:

North America: nyap-fax-ix@bloomberg.com
EMEA: emea.invoice@bloomberg.com
Asia-Pac: hkap@bloomberg.com
Latin America: spap-fax-invoice@bloomberg.com

Suppliers to Bloomberg shall not issue any invoice or receive any payment until: (i) a Statement of Work is executed and/or a Purchase Order is issued by Bloomberg, as applicable, and (ii) Bloomberg has accepted any deliverables and approved any hours worked pursuant to the Parties’ Agreement. Any invoice must contain the following required information. If any of the required data points are missing, Bloomberg will not process the invoice and payment may be delayed.

1. Required data points for Bloomberg invoice processing:

General Information

Document type – Invoice, Tax Invoice or Credit Memo
Invoice Date
Invoice Number
Description of Service or Goods Provided
Total Price Including Currency Notation, Unit Price, Unit Quantity, Unit Type (e.g. hours, days, items)

Supplier Information

Vendor Legal Name
Vendor Contact Name
Mailing Address
Phone Number
E-mail Address
Remittance Information for Payment – ACH Banking Information or Full Remittance Address

Bloomberg Information

Bloomberg Business Entity and Full Address Receiving the Service or Goods
Delivery Address Information (If Different Than Bloomberg LP Billing Address)
Period of Service (For Services Only)
Purchase Order Number (PO) – See Instructions Below
Tax Percentage and Amount – See Regional/National Tax Instructions Below

Suppliers submitting invoices for goods or services that have been issued a PO must include the PO Number with service items matching PO Items

Suppliers submitting invoices for goods or services that have not been issued a PO, please include the Name and
Email Address of the Bloomberg employee requesting the product or service (e.g. jsmith@bloomberg.net)
All other information should be provided as indicated above

Suppliers submitting invoices for goods or services that have not been issued a PO, please include the Name and
Email Address of the Bloomberg employee requesting the product or service (e.g. jsmith@bloomberg.net)
All other information should be provided as indicated above

2. Required data points for Bloomberg invoice processing:

In addition to the information indicated in Section 1 above, please adhere to the following regional invoicing requirements, where applicable.

Please submit invoices compliant with local tax requirements and regulations. For questions about taxes, please contact your local bookkeepers or tax advisors.
Provide tax payment receipt where applicable.

Invoices must comply with local tax obligations in vendor’s country of issue and include your VAT Identification Number (If Registered)
Invoices must be submitted in English in PDF to the following e-mail inbox: emea.invoice@bloomberg.com
Taxes must be listed in local entities domestic currency with FX rate.

Invoice Submission:

Invoices must be Submitted by 23rd of each month	Invoices must be Submitted by 18th of each month	Goods: Same day as delivery Services: Within same month of service	Within 120 days of goods/services provided
Argentina Chile Peru	Colombia	Brazil	All other countries

Invoices must be sent to the email spap-fax-invoice@bloomberg.com in PDF, together with any supporting documents related to the invoice.

Specific requirements for each country:

Argentina: Invoices must be submitted in Spanish.
Brazil: Invoices must be submitted in Portuguese.
Chile: Invoices must be submitted in Spanish.
Colombia: each company should inform RUT (registro unico tributario) and base amount paid for Social Security. Invoices must be submitted in Spanish.
Mexico: electronic invoices should be issued with “sello del SAT” and “sello digital del CFDI”. Invoices must be submitted in Spanish.
Peru: Invoices must be submitted in Spanish.
Venezuela: The invoice must be issued in local currency, not in USD. Therefore, the payment will be released in local currency. Invoices must be submitted in Spanish.

Specific Requirements for Argentina and Brazil:

All countries: % Taxes (VAT and WHT) must be listed as a separate line item on the invoice. Please adhere to the tax requirements of your country and refer to your local bookkeeper with any country specific questions.

Tax Requirements

Argentina: Withholding tax certificate must be sent to ensure tax retention will not take please.
Brazil: If the vendor is classified in a special tax regime, vendor must describe it on the invoice and send all supporting documents.

Electronic Invoices – Brazil Specific:

Electronic State Invoice for Goods (VAT) required
Electronic Municipal Invoice for Services (ISS) required

Transport Invoices – Brazil Specific:

Transport invoices must contain the name of the vehicle license plate with the state of its licensing; carrier address; quantities to be transported; kind of volumes – boxes, for example; cargo weight and all invoices must be supported by their respective CTE’s (Bill of Transport)

If you have not already, contact Bloomberg at individuals@bloomberg.net to be registered for one of our electronic invoicing channels.
If you have not registered for e-invoicing, invoices must be submitted in English in PDF to this e-mail inbox: nyap-fax-ix@bloomberg.com
Invoice must include Federal Tax ID or Social Security Number
Taxes must be listed as a separate line item on the invoice

3. Additional Considerations

Credit memos are to be issued separately from invoices and clearly defined as a “Credit Memo.”
- Quotes, estimates, proposals and proformas will not be accepted as invoices.
We encourage that invoices are submitted in a timely manner once goods/services have been provided to Bloomberg.
Invoice requirements are subject to change over time. It is the responsibility of each vendor to confirm invoices are compliant according to both Bloomberg and local compliance regulations. Should any questions arise regarding the requirements, please reach out to your local accounting and tax advisors.
Invoicing process for projects submitted through the eBuilder system only are listed here
Invoice template is available here

4. Payment

Bloomberg payments are executed twice a week, every Tuesday and Thursday, following the payment terms established with the Supplier. Unless otherwise agreed to in a document executed between Supplier and Bloomberg, Bloomberg’s standard payment term is 45 days after receipt of an undisputed and properly submitted invoice. Invoices will be scheduled for payment after received and processed by Bloomberg’s Accounts Payable Department, and submitted for the review and approval of the Bloomberg requestor. If a discrepancy is identified, the invoice will not be processed and the Supplier will be required to revise the invoice, potentially resulting in a delay in payment. Payment methods may vary depending on the Bloomberg office region and location.

Support

For questions related to: Invoice status (approval/payment), please e-mail: