Law Firm Information Management Leaders Author Industry How-To Guides for
Improving Information Security and Client Service
Reports offer real-world strategies for building information governance
programs and provide insights on trends affecting these initiatives in law
BOSTON -- July 29, 2013
Law firm information managers now have a blueprint written by their peers to
create policies and processes for securing information and making it available
to clients and lawyers alike. Written by information management professionals
from top U.S. law firms, two new reports – “Building Law Firm Information
Governance: Prime Your Processes” and “Emerging Trends in Law Firm Information
Governance” – focus on how their industry manages, secures and accesses client
and firm information.
Published by Iron Mountain Incorporated (NYSE: IRM), the reports are products
of a three-day symposium held in March. They deliver practical advice on
making information governance a stronger part of day-to-day law firm
operations and provide valuable insight into three key trends affecting
governance at law firms: Big Data, the 24/7 law firm and predictive coding.
The reports are now available at
The reports focus on three main areas:
*Building IG: The Information Governance Advisory Board. This first section
of the “Building Law Firm Information Governance” report recommends steps
for creating an advisory board of operational, executive and
practice-level leaders who develop information governance principles and
educate the firm on their benefits.
*How to Build Information Governance into Key Processes. The second section
of the “Building Law Firm Information Governance” report examines 14
everyday processes key to achieving governance, providing definitions,
advice and real-world examples for weaving information governance into a
firm’s daily operations.
*Emerging Trends in Law Firm Information Governance. This report identifies
three of the biggest trends impacting information management in law firms
today – Big Data, the 24/7 law firm and predictive coding on processes
“In the legal environment, information governance is becoming more of a
requirement than an option, especially as more clients want to know how their
information is being protected,” said Brianne Aul, senior manager, Firmwide
Records, Reed Smith LLP and a member of the symposium steering committee.
“Clients have very valid expectations that their outside counsel will have
policies and protocols for keeping information secure, whether the information
is in paper or electronic.That said, those policies and protocols become even
more critical as attorneys and clients become increasingly mobile. Our hope is
that this report will provide firms a guide for building those policies and
processes to make sure information can be readily available while staying
secure, a key hallmark of information governance.”
Why Information Governance?
Information governance has emerged as a major focus in law firms, with clients
increasingly demanding higher standards for how their law firms secure their
information and manage access to it. And they’re auditing them to ensure firms
measure up to regulatory and security requirements. Additionally, law firms
view information governance as a path to gain operational efficiencies and
control their information management costs, while mitigating the risks of
security breaches and non-compliance.
A Steering Committee of information governance thought leaders from Reed Smith
LLP; Orrick, Herrington & Sutcliffe LLP; Morrison & Foerster LLP; Morgan,
Lewis Bockius LLP; and Greenheart Consulting Partners LLC collaborated with
Iron Mountain to plan the symposium and led participants in work groups
examining topics across information governance. These work groups then
synthesized those discussions into the reports.
“We wanted to give law firms a practical blueprint for incorporating
information governance into their day-to-day world,” said Carolyn Casey, Esq.,
senior manager, legal vertical for Iron Mountain. “Last year’s report defined
information governance; this year’s makes it actionable. We’re hopeful this
report will provide law firm information managers with strategies and tools to
bring information governance into their everyday operations, building out
their processes and being prepared for what comes next.”
Copies of the Law Firm Information Governance reports are available at
required), accompanied by videos from the steering committee discussing the
three-day symposium and why information governance is important for law firms
now. And to learn more about Iron Mountain’s solutions for Law Firms, visit
About Iron Mountain Incorporated
Iron Mountain Incorporated (NYSE: IRM) is a leading provider of storage and
information management services. The company’s real estate network of over 64
million square feet across more than 1,000 facilities in 35 countries allows
it to serve customers with speed and accuracy. And its solutions for records
management, data backup and recovery, document management, and secure
shredding help organizations to lower storage costs, comply with regulations,
recover from disaster, and better use their information for business
advantage. Founded in 1951, Iron Mountain stores and protects billions of
information assets, including business documents, backup tapes, electronic
files and medical data. Visit www.ironmountain.com for more information.
Christian T. Potts, 617-535-8721
Katie Traut, 617-520-7135
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