Iron Mountain Launches Solution to Help Law Firms Reduce Costs of Records Storage and Improve Access to Information

  Iron Mountain Launches Solution to Help Law Firms Reduce Costs of Records
  Storage and Improve Access to Information

Leveraging offsite records storage facilities and document scanning, law firms
   can reduce operational costs, gain efficiency and improve client service

LegalTech New York 2013

Business Wire

BOSTON -- January 30, 2013

With law firms under pressure to control costs and improve client service,
many are looking at how they store, manage and access their paper records to
realize these savings and service gains. In response, Iron Mountain
Incorporated (NYSE: IRM) today announced the Total Offsite Records Solution
for law firms, combining offsite records storage and document scanning. With
the solution, firms can regain office space and become more efficient users
and managers of their records by moving them to an Iron Mountain facility for
centralized storage, management and scanning. As a result, law firms can make
smarter use of their real estate and enable attorneys to access information
from desktops and mobile devices, improving their productivity and client

“Law firms all agree that ‘going digital’ will give them faster access to
files and lower the cost of records storage and management,” said Brian
McCauley, director of Information Governance and Matter Management at
McDermott Will & Emery LLP. “There’s little consensus on the best way to go
about doing it, however, and it’s hard for information governance
professionals to ensure the firm is following a single set of rules for this
process when the scanning isn’t centralized. Iron Mountain’s solution gives
law firms the ability to standardize their digitization process by moving
paper records offsite for secure storage and easier scanning. Firms should
embrace strategies like this to go digital cost effectively, freeing up
premium office space for adding attorneys and gaining better security and
governance over their paper records.”

As reported in the July 15, 2012, edition of the Wall Street Journal, a number
of law firms have begun to pursue strategies for optimizing their use of
office space (one of their biggest fixed costs), prompting many to rethink the
common practice of maintaining onsite file rooms and records personnel. To
reduce these costs and reclaim onsite storage rooms for revenue-generating
activities, many law firms are digitizing their paper – swapping hard copy for
electronic records and making it easier for their attorneys to find and access
information in the process. It’s a costly and time-consuming project that can
fail to deliver the desired savings and productivity gains unless firms have
policies for records retention and overall governance.

Iron Mountain’s Total Offsite Records Solution is comprised of two main

  *Dedicated Offsite Records Center – Law firms can move both active and
    inactive records to an Iron Mountain records center, freeing up office
    space for revenue-generating activities and allowing information managers
    for the firm to focus on more strategic governance activities.
    Additionally, law firms gain greater storage capacity; document security;
    and space for preparing and viewing scanned records than they have
    managing records on-premises.
  *Go Digital Smart – Iron Mountain designs a customized digitization
    strategy based on the law firm’s culture and best practices to ensure
    attorneys have quick and secure access to information. Plus, through a
    partnership with DocSolid, a leader in document scanning solutions for the
    legal market, firms can enter documents scanned by Iron Mountain directly
    into their existing document management system. This integration ensures
    records are properly indexed and accessible from anywhere.

“Like other organizations, law firms are looking for ways to control costs and
adopt new operational strategies to run their business more efficiently,” said
Matt Kivlin, director of product management, Legal Solutions for Iron
Mountain. “Our Total Offsite Records Solution helps law firms to lower their
records management costs and find additional efficiencies through
digitization. Law firms not only gain an operational and performance edge;
they also strengthen their ability to manage information. This ‘two-for-one
benefit’ supports many firms’ efforts to go digital and advance records staff
to information governance and compliance roles.”

For more information on Iron Mountain’s Total Offsite Records Solution, visit

Iron Mountain at LegalTech New York 2013

On Jan. 31 at the LegalTech New York 2013 conference, Iron Mountain will
participate in a pair of events on how law firms can gain control over
information and improve governance, access and productivity.

  *Panel Discussion – This session titled “What is all the Hype about
    Information Governance?” will feature members of Iron Mountain’s law firm
    symposium steering committee. These leading law firm information
    governance directors will define information governance; outline key
    considerations for developing a program; and offer ideas for winning
    organizational buy-in.
  *Emerging Technology Showcase – Software maker Gimmal will join Iron
    Mountain to lead a discussion on how companies can use Microsoft®
    SharePoint® to establish a unified, consistent and defensive solution for
    managing both paper and electronic documents.

About Iron Mountain

Iron Mountain Incorporated (NYSE: IRM) is a leading provider of information
storage and management solutions. The company’s real estate network of 64
million square feet across nearly 1,000 facilities in 32 countries allows it
to serve customers around the world with speed and accuracy. And its solutions
for records management, data backup and recovery, document management, and
secure shredding help organizations to lower storage costs, comply with
regulations, recover from disaster, and better use their information for
business advantage. Founded in 1951, Iron Mountain stores and protects
billions of information assets, including business documents, backup tapes,
electronic files and medical data. for more


Media Contact:
Iron Mountain
Christian T. Potts, 617-535-8721
Media Contact:
Weber Shandwick
Katie Traut, 617-520-7135
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